AGM 2018 minutes
Minutes of the 2018 AGM are now available.
Present: Lynne Walker (LW) (Chairperson), Peter Lamb (PL) (Treasurer), Jane Cox (JCo) (Secretary), Kat McGougan (KM) (Junior Rep), Anna Cox, Jo Cumming (JCu), Paul Frost(PF), Leslie Gorman (LG), Ian Hall (IH), Gemma Karatay (GK), Mehmet Karatay (MK), Clare Kemsley (CK), Donald McCarthy(DM), Ann McGougan (AM) (Club Captain), Hilary Quick (HQ)(Child Protection Officer), Callum Scott (CS), Hilary Scott (HS), James Tullie (JT).
Apologies: Judy Ballard, Terry Ballard, Steve Barrett , Alison Campbell, Izzy Cox, Mark Cox, Adrian Hope, Issie Inglis (II), Alice Kemsley, Libby Lamb, Marion MacCormick, Johannes Petersen, Midge.
The details of who proposed and seconded proposals have been removed from this webpage to make it easier to view in your browser. You can download the minutes as a PDF here which includes all the proposers and seconders.
|1||Chairperson’s Opening Remarks||
|2||Apologies||Apologies for absence were recorded.|
|3||Minutes of the BASOC AGM 2017||Matters arising: all resolved.
Minutes of the previous AGM accepted.
|4||Amendments to the Constitution||Section 6: currently reads:
“At each Annual General Meeting the Club shall elect the following office bearers, listed in order of seniority”.
Remove the words:
“listed in order of seniority”.
This has implications for Section 8: currently reads:
“At each meeting the most senior office bearer present shall act as Chair”.
“If the chair is not present at the meeting, the Committee will decide on the Chair for the Meeting”.
The Constitution can be viewed on the Website: www.basoc.org.uk/info/club-constitution
The Secretary will ask Paul Frost to update the website entry.
|5||Chair’s Report||The Chair’s report was circulated to members prior to the meeting, and is available to view on the Website: www.basoc.org.uk/news/basoc-2018-agm-and-chair-report
Additional updates to the Report:
MK will co-ordinate the Community ‘O’ Events;
The Chair thanked the Club for working together, and in particular:
|6||Treasurer’s Report||The Treasurer’s Report was circulated at the Meeting.
The Club continued to upgrade equipment for running events during the year, with the purchase of ten SI units, new signs and headtorches. A new five-year Sportident licence was also purchased.
The Club would like to express their appreciation to the Big Lottery Fund for their funding to support mapping of four large areas around Kingussie and Newtonmore.
The Treasurer recommended that the Club Subs for 2020 remain unchanged at £5 for Seniors, and Free to Juniors. Members agreed.
|7||BASOC Plans for 2019 and beyond||The Club will maintain a two-year cycle, as detailed in the Chair’s Report:
A Club development year will enable members to undertake training to fulfil key roles for WOLF and other events.
|8||Election of Office Bearers||Chairperson: Gemma Karatay;
Secretary: Jane Cox;
Treasurer: Peter Lamb; (Mehmet Karatay will be mentored by PL, with the aim of taking over as Treasurer.)
Junior Rep: Izzy Cox
Non-committee volunteer roles
|10||Chairperson’s Closing Remarks||
|OUTSTANDING ACTIONS FROM MEETING||CONTACT|
|Amendment to Club Constitution||Jane Cox|
|Bank account signatures to be updated to reflect new committee.||Peter Lamb/Gemma Karatay|
|BOF & SOA database and Facebook access to be reviewed.||Gemma Karatay/Jane Cox|
|Compassport Cup and Training Weekend attendance to Ann McGougan by Christmas.||Ann McGougan|